Every subscription, including the ones nobody logged.
A complete subscription register, licences paid against licences actually used, and a renewal calendar with notice periods and dated actions.
from £7,500 · 2 weeks · fixed fee, scope set by the size of your estate
Who this is for
Organisations where software spend has grown by accretion, sits across several budgets, and nobody holds a single list. Any sector, anywhere. Often the fastest of the three to pay for itself, because renewal windows pass unnoticed.
How it runs
Nothing to install, nobody to second, no steering group.
Inventory
Every subscription identified from finance records, card statements and identity provider logs. Licence counts reconciled against actual sign-in activity. Duplicate capability across vendors mapped.
Value
Renewal calendar built with notice periods, consolidation and negotiation targets identified, and the readout delivered.
What we look for
Not an exhaustive list. These are the findings that recur.
Common findings
- Licences paid for and never signed into
- Overlapping capability bought twice across different vendors
- Renewals passing without review because nobody held the notice period
- AI features bought as add-ons and never enabled
- Departmental subscriptions on personal cards, outside procurement
- Tiers bought for a peak headcount the organisation no longer has
- Auto-renewing contracts nobody has renegotiated since signing
What you get
Written so your own team can execute it. There is no phase two you have to buy.
What it costs you in time
Your organisation's total involvement. Four conversations and one data request.
What we need
- Read access to billing and usage exports
- One hour with your executive sponsor
- One hour with finance
- One hour with your platform or cloud lead
- One hour with an engineer close to the workloads
- Two weeks of application or usage logs
What we do not need
- Production system access
- Customer, member or personal data
- Software to buy, install or integrate
- An agent or collector in your estate
- A procurement exercise
- An internal project team or steering group
Questions
"We already have a procurement function."+
Then the contract terms are probably in order. What is usually missing is utilisation: whether the licences bought are being used. That is an identity and sign-in question rather than a procurement one, and it is the gap this closes.
"Is two weeks really enough?"+
For an inventory and a renewal calendar, yes. This is deliberately the narrowest of the three reviews. If the estate turns out to be larger than expected we will tell you before starting, not after.
More at the questions page.
Independent means independent. Nivaan sells no cloud, no tooling, no licences and no managed services, and takes no commission from any vendor. What that means. A recommendation to keep doing exactly what you are doing is an outcome we are paid the same for.
Start with a question, not a contract.
Twenty minutes, no deck. Bring your last cloud invoice if you have it to hand.
Book a 20-minute call